Reports to: Company Secretary and Head Legal Services

Summary of Responsibilities:

  • To ensure proper perfection of securities, Bank charges/fees for drafting of Legal documents are collected maintaining safe custody of Bank’s security/documentation and proper filing of all borrowing customers.

Scope of Duties:

  • Preparation of credit offer letters and other standard security documents in line with approved credit requests and ensure all terms and conditions of approval authorities are captured correctly as recommended in the credit requests.
  • Management and control of safe custody of bank’s security documents and its lodgments and withdrawals and finally release and reassignment against full repayment, cancellation of facilities. Whilst, updating the safe custody register and ensure immediately cancelled in the system by Credit Administration.
  • Instructing Lawyers to prepare legal documents for customer’s pledged securities and close follow up
  • Initiation of document checklists in requisite to security perfection or as deemed proper by approval authorities pending to perfection of proper documentation provided the risk elements are taken care of.
  • Ensure bank charges are collected according to Bank tariff.
  • Ensuring submission of documents relating to perfection of securities such as land rent receipts, insurance policies, renewal of valuation reports, renewal of expired title deed etc.
  • Ensuring the data base for insurance, land rent receipts and postdated cheques and by close follow up ensure the personnel dealing on the database keeps it updated and ensuring that the business Team is regularly advised on time on action to be taken.
  • Checking and up-keeping of security documents movements between the bank and services providers to ensure that all key required documents are submitted and perfected accordingly.
  • Respond to Audit/Risk queries and other credit related correspondence from customers, Banks, Lawyers, Valuers, Insurance etc.
  • Issuance and update of progress tracking report of security documents to ensure proper perfection so as to mitigate risks in terms of losses that may result from imperfection of securities.
  • Independent check of all credit related documentation before allowing loan draw downs.
  • Management and control of safe custody of bank’s security documents and maintain proper filing of securities.
  • Ensure proper release of customer securities against full repayment, cancellation of facilities. Whilst, updating the safe custody register and immediate cancellation in the system.
  • Perform other duties as assigned by your line manager

Technical Know How:

  • Knowledge on perfection of securities.
  • Credit Product and processes.
  • Sufficient knowledge of banking regulations.
  • Legal background

Professional skills & Experience:

  • University degree or equivalent and/or relevant professional qualification in Law, Banking, Commerce, Finance or any other related field
  • An additional qualification in Law is a plus
  • Knowledge and experience in Credit security documentation in Financial Institution to provide visionary guidance on improvements and /or changes.
  • Good experience in drafting legal documents, including pleadings, Mortgage documents.
  • A minimum of 3 years working experience in the banking or Financial Institution
  • Knowledge in Computer especially Microsoft office
  • Posses high level of integrity
  • Professionalism and trustworthy Character
  • Innovative and team building Spirit
  • Ability to work with minimum supervision


All the applicants should submit their application letter,  CV and Certificates not later than 12th May 2024 to email:


P.O Box 3054

NOTE: We shall communicate to only successful candidates who will meet all the requirements above.